Dates & Events can be posted on our web site. Upcoming entries will be displayed on the right below NewsItems and above a calendar.

Entries of interest to all members should be stored in our Events folder, within the appropriate year subfolder. (Click on Events under Navigation on the left. Then select the year.)

Entries of interest of a specific committee should be stored in that committee's group folder. (Click on Groups under Navigation on the left. If a committee intends to keep record of a number of entries, it would be useful to create a subfolder labeled Events.)

An event may be added to a group folder or a member folder and moved later to the main Events folder. This could be done by office staff or web staff else with appropriate manager status.

To Add a date or event entry, go to the appropriate folder, select its contents tab, then select its add new item drop down menu (near its tabs). Select event. Fill-out the form presented and select its Save button at bottom (or Cancel to abandon this effort).

To Edit a date or event entry, select the event itself (from within the folder which holds the event). Its edit tab will be displayed above, if you have permission to edit the event.

NB: An event must be published to show up on our site's calendar. Published also means it will be seen by all browsers, even non-members who are just viewing our front, home page. See state below.

NB: Events can not be edited directly from upcoming events because upcoming events they have been marked published: published items must be retracted before they may be edited.

The critical items to enter are:

Title

a very short title, eg, "GAP meeting" or "Int'l Psych Conf", are most effective for the small display area available. Put specifics in description below.

Location

city and state, eg, "White Plains, NY", or city and country are most appropriate for the small display column available. Put specifics in description below.

Event starts

year / month / day hour:minute (It may help your colleagues' travel plans to know exactly when a conference begins and ends. Holidays usually start at 00:00, though some religious events start at sundown.)

Event ends

year / month / day hour:minute (Holidays effectively end at 23:55, though some religious events end at sundown.)

State

Mark an event for the calendar and publication by selecting its state drop down menu towards the upper right (visible is normal state), then select submit. After you have finished entering your event, send email to our office staff or Publications Board or web master so they will be sure to review this event and mark it published.

It's also helpful to enter:

Event URL

web site that provides most useful information about this event, eg, http://www.ourgap.org for GAP meetings.

Contact Name, Email, Phone

especially helpful for meetings which require advance registration.

Description

All the other information that might prove useful, eg, links to hotel web sites for a meeting, speaker lists, etc. This information is only displayed if a viewer selects events.

Event type

eg, meeting, holiday, etc. Helps refine searches within our web site.

Short name

eg, GAPmtgFall05, or IntlPsy07, or some such. This will appear in URL and Event folder content listings as if it were a file name (much more meaningful than default web site names like event.2004-11-26.8861752864).