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 Dates & Events can be posted on our web site. Upcoming entries will be displayed on the right below NewsItems and above a calendar.

 Entries of interest to all members should be stored in our *Events* folder, within the appropriate year subfolder. (Click on *Events* under *Navigation* on the left. Then select the year.)

 Entries of interest of a specific committee should be stored in that committee's group folder. (Click on *Groups* under *Navigation* on the left. If a committee intends to keep record of a number of entries, it would be useful to create a subfolder labeled *Events*.)

 An event may be added to a group folder or a member folder and moved later to the main *Events* folder. This could be done by office staff or web staff else with appropriate *manager* status.

 **To Add** a date or event entry, go to the appropriate folder, select its contents tab, then select its *add new item* drop down menu (near its tabs). Select *event*. Fill-out the form presented and select its *Save* button at bottom (or *Cancel* to abandon this effort).

 **To Edit** a date or event entry, select the *event* itself (from within the folder which holds the event). Its *edit* tab will be displayed above, if you have permission to edit the event.

 *NB:* An event must be *published* to show up on our site's calendar. *Published* also means it will be seen by all browsers, even non-members who are just viewing our front, home page. See *state* below.

 *NB:* Events can not be edited directly from *upcoming events* because *upcoming events* they have been marked *published*: *published* items must be *retracted* before they may be edited. 

 The critical items to enter are:

 Title -- a very short title, eg, "GAP meeting" or "Int'l Psych Conf", are most effective for the small display area available. Put specifics in *description* below.

 Location -- city and state, eg, "White Plains, NY", or city and country are most appropriate for the small display column available. Put specifics in *description* below.

 Event starts -- year / month / day  hour:minute (It may help your colleagues' travel plans to know exactly when a conference begins and ends. Holidays usually start at 00:00, though some religious events start at sundown.)

 Event ends --  year / month / day  hour:minute (Holidays effectively end at 23:55, though some religious events end at sundown.)

 State -- Mark an event for the calendar and publication by selecting its *state* drop down menu towards the upper right (*visible* is normal state), then select *submit*. After you have finished entering your event, send email to our office staff or Publications Board or web master so they will be sure to review this event and mark it *published*.

 It's also helpful to enter:

 Event URL -- web site that provides most useful information about this event, eg, !http://www.ourgap.org for GAP meetings.

 Contact Name, Email, Phone -- especially helpful for meetings which require advance registration.

 Description -- All the other information that might prove useful, eg, links to hotel web sites for a meeting, speaker lists, etc. This information is only displayed if a viewer selects events.

 Event type -- eg, meeting, holiday, etc. Helps refine searches within our web site.

 Short name -- eg, *!GAPmtgFall05*, or *!IntlPsy07*, or some such. This will appear in URL and *Event* folder content listings as if it were a file name (much more meaningful than default web site names like *event.2004-11-26.8861752864*).